How to maintain the customer records

How to maintain the customer records

Maintain Customer Records:

When we open the Peach tree file this window will be open and we can choose “open an existing company”

After that we can select our company who already any existing:

And press button OK.

Now we can see this window displayed on screen

After that that screen displayed button maintain we can select the button maintain that showing………

For this we must have the customer records of existing company. We open the existing company and go to the maintain the option of the title bar and where select the maintain customer/prospects

In this option the customers mean which we are selling to customers with passage of times while prospects mean those customer which we will sale with mind of retained customers. When we click on the this option the window will appear such are following

This window showing the different option in Header field and Tab. Here keep in mind that basic information for sales customers such are

1)    Customer ID

2)    Name

3)    G.L sales Account

Here we give the ID with itself intention which for easily identify the customer for instance, cash or credit customer so we can give different ID to customer. Name is real name of customer and last is G.L sales Account which show the record of the maintain chart of accounts of sales which should be exist in Peachtree software. Showing are

Now we are going to the general in tab. Here we will write the name ID and name. Press the alt+S wills showing small window such are:

This tells about that you have not enter the sales account in sales default so it must to have select the sales account from the look up which is appear automatically after press the Ok button. Which showing window such as:

Now here we entered the sales account on look up button.

After this I will explain the other info of the customer maintain which include in Tab.

1)    General

2)    Sales default

3)    Payment default

4)    Custom field

5)    History

General Tab:

          Here we write the contact no, and other relevant information can be entered. Bill to address mean where we will sent the invoice to the customers

Sales default:

     In this step the sales represent which are hire for selling as employee. Open pay Oder account mean which the customer sent to sale for desire product purchase. Ship via which not use in Pakistan. Price level mean which we can desire give rate.

Payment defaults:

Here we enter all the required information regarding the payment to the client. After filling this portion we move forward to customer custom field.

Here we enter the second contact if required, references if required and so these field labels can be changed easily on customer default window.

    

 

This is the last window before completion of a single customer record. After filling these all required information, we click on “Save” button in order to save the record which we have entered in the software for that specific customer. After this we can again repeat our whole process in order to create more records for different customers. Following is the Save Button.

Now we are going to for further information about customer records press the maintain button we can see the list of maintain where is blink word is through default information and select the customers button:

After that we can see this type of window where are different types of tabs like:

1. Payment Terms

2. Accounting Aging

3. Custom Fields

4. Finance charges

5. Pay methods

1.     Payment Terms:

In payment terms we have standard terms

C.o.d: cash on delivery this term when it is used when transaction just only in cash.

Prepaid: when amount received in advance.

Due in number of days: How many days required for payment.

Gl  Sales Account: if we have sales account we can find that

2.     Accounting Aging:

Secondly is age invoices how many days required for payment due:

·        Invoice date

·        Due date

If payment is overdue maximum limit are 90days… and mostly using invoice date method.

Custom Fields:

Here in custom fields we can change easily field labels according to our requirement.

Finance Charges:

In finance charges we charge different interest on different amounts if we want to charge on overdue amount us clicking in box of charge finance charges.

Further more charge in finance charges

              

If amount is paid in 10 days up to $10000 then annual interest rate 12% should b charged and if amount are more than $10000 then 15% should b charged and minimum finance charge will be $100.

And u must have finance charge GL account then u can find that if no available then made it through chart of accounts I have already account and that account have id name 700. 

If you are clicking on print finance charge  warning message you can see the alert message from printed.